Project planning and assessment tasks guidelines

Projects may be audited or reviewed while the project is in progress. Formal audits are generally risk or compliance-based and management will direct the objectives of the audit.

Project planning and assessment tasks guidelines

It is a complex of tasks for setting up a project plan and also defining subsidiary plans. The project planning process is closely linked to the planning phase which is the second phase within the project lifecycle, according to the PMBOK methodology.

For some project managers, planning a project is a real challenge and sometimes they feel confused when trying to define a problem, develop a strategy, build a WBS, establish communications, build teams and so on. Fortunately, the process for project planning can be simplified in order for managers and planners to better understand how to carry out it in a few simple steps.

I will focus you on a few simple and important steps for easier and successful planning of projects. Before we start reviewing the steps for project planning, you must remember that the initiation process precedes the planning process and, hence, you must have a range of project documents that have been designed, agreed and approved upon completion of the initiation process.

The primary document is Project Charter, which is based on the rest documents. You should use PIDs during the planning process.

Determine the problem being addressed by your project The first and foremost step to planning a project refers to defining the actual problem that should be solved upon completion of the project. You must communicate with the customer and use Business Case to describe the problem.

The process of project planning also requires you to make a detailed description of the problem. So be ready to set up efficient communications with the customer in order to define and describe the problem.

For successful project planning process, it is important to make a mission statement that outlines the project path and clarifies how the project will be developed. Your mission statement will be a guiding line to your team, so be sure it is designed and set up in accordance with the customer satisfaction principle, and every team member clearly understands the mission.

Make a strategic implementation plan You must develop a project strategy that follows the mission and outlines the high-level actions for implementing the project objectives. At this step to planning a project, you can use Feasibility Study to make sure that the project is really feasible.

Then you must strategize the project work and make a detailed implementation plan for the team. Your strategy should show how the project will work, what the team will do, and in what way the project goals will be satisfied. State the scope for your project This step of the project planning process requires you to make a scope statement that determines project boundaries.

A scope statement is a component of the project plan and used as a tool to set up obvious boundaries for project work and also define the extent of the goals.

Project planning and assessment tasks guidelines

You must use Project Charter to develop a scope statement and plan the project. Create a Work Breakdown Structure This step is about developing a Work Breakdown Structure WBS that identifies the low-level tasks and activities required for doing project work and producing the deliverables.

The WBS is a critical piece of the project planning process because it defines how tasks will be structured and what dependencies will be created.

It is also used for setting up durations, task assignments, resource requirements, and cost estimates. Schedule project activities You must develop a project schedule that shows durations for individual tasks and processes listed in the WBS.

You must calculate the overall project duration and include it in the schedule. This step to project planning also requires you to make resource assignments and define who will do what tasks within which period of time.

Make a budget sheet Once the tasks have been set up, assigned to team members and scheduled it is time to estimate costs necessary for the implementation. You should use cost estimates to develop a budget sheet for your project.

This document of the project planning process should be discussed with the Sales team and communicated to the customer and sponsor. In addition, Funding Request serves as a foundation for setting up the budget.

Schedule (project management) - Wikipedia

Develop the project organization structure This step to planning a project is critical as it determines what and how specific job responsibilities and authorities will be involved in the implementation.

The project organization structure is a framework of policies and procedures for the project based on the PIDs and designed to set up all the duties, responsibilities and roles for the team in order to ensure the successful implementation process, achieve the project goals, and produce the deliverables.

Set up tools for team communication and collaboration Team collaboration is always critical to project success. If team members are enabled to efficiently communicate with each other, make joint efforts and exchange project data, they get more chances for successfully implementing the WBS tasks and producing the deliverables.

Develop the general plan for your project The final step to planning of your project is about developing the general plan that includes all the tools, solutions and decisions identified at the previous 9 steps.

The project management plan is the output of the project planning process. It is a documented sequence of actions for executing and controlling the project and its activities. The general plan includes a range of subsidiary plans that define how to manage identified risks, exploit opportunities, respond to changes, schedule time, set up communications etc.

You should make the plan in strict accordance with the mission statement and the major goals of your project. All the steps to planning a project are listed. I hope this information will help you with planning your new projects and programmes.Project portfolio management definitions - paired comparison, payback period, perception biases, performance measure, PERT chart, PMBOK, PMI analysis, point estimate,portfolio balancing.

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The “Project Management Guidelines” section of the MyMG website is designed to help all the people (like project managers, team leaders, supervisors, etc.) involved in planning and controlling various project activities to successfully step through all the stages and phases of the project life-cycle.

INTRODUCTION 1 INTRODUCTION This document supersedes the sections outlining assessment, evaluation, and reporting policy in The Ontario Curriculum, Grades 9 to Program Planning and Assessment, and in curriculum policy documents for Grades 1 to 8, Grades 9 and 10, and Grades 11 and 12 published.

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